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Scholarly Publishing & Open Access: Grant Funder Mandates

This guide provides an introduction to open access and various issues connected to it, including copyright.

Federal Open Access Mandates

The White House's Office of Science and Technology Policy issued a memo in 2013 directing all federal agencies that provide $100 million or more in research funding to come up with plans requiring grant recipients to share the results of their research with the public. Some federal agencies have also stipulated requirements to share the written research based on the federally funded research. See the table below to determine what your federal funding agency's requirements are.

Each policy includes more detailed rules for researchers to follow, so please make sure to read the appropriate one in detail. A few things to consider:

  • Some agencies will not provide more grant funding if you do not follow these rules.
  • Some agencies will allow publication in an open access journal in lieu of depositing your article in their specified repository, and many, if not all, will also let you include an OA journal publishing fee in your grant.
  • Although most agencies require you to deposit at least the accepted manuscript (also called the final peer-reviewed article), they will also accept the final, published version.
  • Some publishers will submit your article to the correct agencies. Check to see if yours offers this service.

See the table below for a list of agencies and their policies.

Federal Agency Article Policy Data Policy

Administration for Community Living logo.

Administration for Community Living

Accepted manuscript must be deposited into PubMed Central; publicly available within 12 months. No policy yet.

Agency for Healthcare Research and Quality logo.

Agency for Healthcare Research and Quality

Accepted manuscript must be deposited into PubMed Central; publicly available within 12 months Make available at the time of acceptance of research manuscript. 

Office of the Assistant Secretary for Preparedness and Response logo.

Assistant Secretary for Preparedness and Response

Accepted manuscript must be deposited into PubMed Central; publicly available within 12 months. Make available within 30 months after publication of the research article or the creation of the dataset, whichever comes first.

Center for Disease Control logo.

Center for Disease Control and Prevention

Accepted manuscript must be deposited into PubMed Central; publicly available within 12 months. Make available at the time of acceptance of research manuscript if possible.

Department of Defense logo.

Department of Defense

Accepted manuscript must be deposited into DoD's public access archive; publicly available within 12 months. Make available within a reasonable time.

Department of Energy logo.

Department of Energy

Submit article metadata and article (or link to article) to DOE's Office of Scientific and Technical Information; publicly available within 12 months. Make available at the time of acceptance of research manuscript. 

Department of Transportation logo.

Department of Transportation

Accepted manuscript must be deposited into DOT's National Transportation Library; publicly available within 12 months. Make available at the time of acceptance of research manuscript. 

Food and Drug Administration logo.

Food and Drug Administration

Final accepted manuscript must be deposited into PubMed Central; publicly available within 12 months. Make available at the time the research article is published.

Institute of Education Sciences logo.

Institute of Education Services

Accepted manuscript must be deposited into ERIC; publicly available within 12 months of publication. Make available no later than when the research article is published.

NASA logo.

NASA

Accepted manuscript must be deposited into PubMed Central; publicly available within 12 months. Make available at time of article publication or within a reasonable time period.

National Institute of Health logo

NIH

Accepted manuscript must be deposited into PubMed Central; publicly available within 12 months. Make available at the time of acceptance of research manuscript. 

National Institute of Standards and Technology logo.

National Institute of Standards and Technology

Accepted manuscript must be deposited into PubMed Central; publicly available within 12 months. Make available no later than when the research article is published.

National Oceanic and Atmospheric Administration logo.

National Oceanic and Atmospheric Administration

Accepted manuscript must be deposited into NOAA's institutional repository (not yet created). Make available in a timely manner (usually two years).

National Science Foundation logo.

National Science Foundation

Accepted manuscript must be deposited into a public repository within 12 months of initial publication. No policy yet.

Smithsonian logo.

Accepted manuscript must be deposited in a Smithsonian repository within 12 months of publication. Deposit in a Smithsonian repository within 12 months of article publication.

U.S. Department of Agriculture logo.

Department of Agriculture

Accepted manuscript must be deposited in PubAg within 12 months of publication. No policy yet.

U.S. AID logo.

Agency for International Development

No policy. Deposit data in USAID's Development Data Library; embargo of up to about 12 months if article not published.

U.S. Geological Survey logo.

U.S. Geological Survey

Accepted manuscript must be publicly available within 12 months of official publication date. Make available by the publication of article.

Department of Veterans Affairs logo.

Veterans Affairs

Accepted manuscript must be deposited in PubMed Central; publicly available within 12 months of publication. Make publicly available.

Other Mandates

The University of Nevada, Reno does not have an institution-wide open access mandate policy.

Some non-governmental grant funders - such as the Bill & Melinda Gates Foundation and the Ford Foundation - are also starting to implement mandates requiring that scholarly publications and research data stemming from their grants be made open access. Use the websites below to help you determine if your grant funder has any requirements.

Guide Licensing

Creative Commons License
University of Nevada, Reno Scholarly Communication and Open Access Guide by Teresa Auch Schultz is licensed under a Creative Commons Attribution-NonCommercial 4.0 International License.