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Information for Faculty

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Submitting Materials for Reserves

Course materials may be placed on reserve by submitting an online request via our reserves system, This is most easily accessed through the "Course Reserves" link in WebCampus (Canvas) which activates immediately in our course reserves system. More information on how to access and initiate reserves in WebCampus can be found here.

For instructors not using WebCampus, you can go directly to the Course Reserves system.

More information on how to access and initiate reserves via the reserves system on the library website can be found here.

  • At the beginning of the semester, materials should be submitted at least two weeks prior to the class's need for the material.
  • Additional materials throughout the term are more than welcome and should be available within a couple of days.
  • Please refer to materials in the same way on the course syllabus as on your online request.
  • It will also help us if we have a copy of the syllabus.
  • In order to create high quality scanned images, the Libraries prefer to scan directly from the source (book, journal, etc.)
  • If there are materials that you feel that the library should purchase for your class, contact your Subject Liaison.

What Materials Can be Placed on Reserve?

Supplemental course readings like journal articles and book chapters (requested through Ereserves) and direct links to library-licensed content can be put on electronic reserve.

Books (both personal and library owned copies), DVDs, CDs, journal articles, sample tests, notes, etc. can all be placed on hard copy reserve.

Items, electronic and print, will automatically be taken off reserve and faculty-owned items returned to the instructor at the end of each semester, unless otherwise specified.

The Libraries will pay reasonable copyright fees as necessary.

Hard Copy Reserve Check-Out

Locate materials on hardcopy reserve via the Library Services Guide

Reserve materials may be checked out by faculty, staff, or student with a current library card/wolf card.

Reserve material loan periods are set by the instructor based on class size, expected demand for the materials, or to protect the instructor's personal materials.

  • 1-hour library use only
  • 2-hour library use only
  • 2-hour/overnight (can be checked out 2 hours before closing and returned the hour after the library opens the following day)
  • 4-hour library use only
  • 12-hour>
  • 3-day
  • 7-day

Overdue fines for reserve items are $5.00 per hour.

Electronic Reserves Copyright Restrictions

The Copyright Law of the United States (Title 17, United States Code) governs the making of photocopies or other reproductions of copyrighted materials.

Under certain conditions specified in the law, libraries and archives are authorized to furnish a photocopy or other reproduction. One of these specified conditions is that the photocopy or reproduction is not to be used for any purpose other than private study, scholarship, or research. If electronic transmission of reserve material is used for purposes in excess of what constitutes "fair use," that user may be liable for copyright infringement.

The University Libraries will attempt to obtain permission to use the requested materials for electronic reserves when necessary, including out-of-print titles. The Libraries pay all the royalty fees incurred for this service. When permission is not granted by the copyright holder, other arrangements may need to be made, e.g., purchasing additional print copies of books, placing journal volumes on reserve in the library, or getting e-book access. When permission is granted, it will be for one-time-use (one semester) and subsequent use will need to be re-requested. Copyrighted materials will be removed from electronic reserves at the end of each semester.

The Libraries will pay up to $300 in copyright fees per course. Rare exceptions may be made at the discretion of the Libraries.

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