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EndNote Basic

What is it?

EndNote Basic's Cite While You Write feature allows you to utilize the references stored in your EndNote Basic library for creating in-text citations, footnotes, and bibliographies in your Microsoft Word documents.  The plug-in, if installed correctly, will include an EndNote toolbar in your copy of MS Word.  You will be able to insert citations as you write your document, and the correctly formatted bibliography will build dynamically.  At any time you will be able to switch format style and the entire document will instantaneously reformat.

How to install Cite While You Write

In your Endnote Basic account choose the FORMAT/CITE WHILE YOU WRITE PLUGIN tab. 

Cite While You Write note:  After downloading the plug-in, you may need to set the “application” to Endnote Online.  You do this by opening Microsoft Word, and:

  • Windows: click on the Endnote tab, then “preferences” and “application”.  Change “Endnote” to “Endnote Online”.  Enter http://my.endnote.com in the URL box (if it is not already there), enter your Endnote Online username and password, and check the box labeled “remember my username and password”.  Click “OK”.
  • Mac: choose Tools, then Endnote, then Cite while You Write Preferences.  Choose the “Application” tab. Click the radio button for Endnote Online, put http://my.endnote.com in the URL box (if it is not already there), enter your Endnote Basic username and password, and check the box labeled “remember my username and password”.  Click “OK”.

Note: Cite While You Write does not work with Word Online in Office 365; Use a desktop version of Word.

Inserting Citations and Footnotes

To begin using Cite While You Write, click on the "EndNote" tab in your MS Word toolbar to open a connection to your library. Click on "Find Citations" and search. Once you have located the reference you would like to use, highlight the reference and select "Insert". EndNote will automatically enter the in-text citation into your document formatted in the last output style you have selected in EndNote Basic.  Use the drop-down menu on the Endnote tab or toolbar to change the document's citation style to any style you have added to your favorites.

If you are using a style that requires footnotes, you will need to create a footnote as you normally would with MS Word. How you do this varies by version on MS Word.  Once your cursor is on the footnote, you can choose the Endnote tab, choose "Find Citations" and insert the citation.

Using CWYW with a Shared Group

In order to use a shared group for editing a document, the person who is not the original owner of the group will need to do one step before the citations are available to cite While You write:

  • In Endnote Basic, click on Organize/Other's Groups.
  • Make sure both Show and Use for Cite while You Write are checked.
  • Reopen MS Word and open the document.