Ensuring the appropriate preservation and disposition of University records is a shared responsibility. The University Archives provides professional guidance and expertise in assuming custody of historical records no longer needed in University offices, and in providing access to researchers, administrators, and the UNR community. The University Library provides administrative support to the Archives through the Special Collections Department and access to the services and systems needed to carry out its responsibilities. University offices that create and maintain records are responsible for their preservation and security while they are in active use, determine when they are no longer needed on site, and provide essential information on their contents and uses to support appraisal and access.
When a university office believes it may have records of permanent historical value to transfer to the University Archives, the first step in the process is to contact the archives by e-mail or phone. The University Archivist will discuss with you the type and quantity of records to be transferred. Arrangements can often be made over the telephone, or it may be necessary for the archivist to visit your office to review the records. Please do not send records to the Archives without first consulting the archivist. Records transferred to the Archives will always be available to the depositing office.
When the department and the archives have agreed on what records are to be transferred, prepare them for transfer:
University Archives is able to function as the University of Nevada, Reno's institutional memory because through the years our alumni, faculty, students and staff have transferred the records of their campus activities to Archives. Archives must take the long view, gathering resources that will be of interest to future students, faculty, campus staff and the general public long after the current campus generation has graduated or retired.